Key Management gives the bishopric a clear record of who holds which keys, how many copies exist, and whether the holder has acknowledged responsibility. It is designed to replace the informal spreadsheets and paper lists that wards often use.
1. Build the key registry
Start by adding the key types your ward uses: building keys, chapel keys, library keys, mail keys, and so on. Each key type has a description and can be marked as active or retired.
Key types live in the registry. Each type can have multiple copies.
2. Issue a copy
For each key type, create copies and assign them to the right people. A copy can be Available, Issued, Lost, or Void. When a copy is issued, the holder is asked to acknowledge it.
Issued copies show the holder and the acknowledgment status.
3. Acknowledge, return, or rekey
The key holder can acknowledge a key through the app or in person. When a copy is returned or lost, update the record. If many copies are lost, use the Rekey function to mark all copies as void and start a new set.
Best practices
- Require acknowledgment before a key is considered fully assigned.
- Retire old key types after a rekey so the registry stays accurate.