WardLeadership Policies

1. Terms of Use

Effective Date: June 2, 2026

These Terms of Use (the “Terms”) govern access to and use of WardLeadership.com, including any related websites, applications, services, features, content, and communications (collectively, the “Service”). The Service is operated by [Legal Entity Name] (“WardLeadership,” “we,” “us,” or “our”). By creating an account, accessing the Service, or using the Service, you agree to these Terms.

1.1 Purpose of the Service

WardLeadership is an independent productivity and coordination tool intended to help authorized adult local church leaders organize agendas, meeting schedules, assignments, interviews, follow-up tasks, and related leadership workflows. The Service is designed for administrative coordination only. It is not a system of record for official church membership records, worthiness determinations, welfare decisions, pastoral counseling, disciplinary matters, legal matters, abuse reporting, medical information, or other highly sensitive matters.

1.2 Eligibility and Authorized Use

1. You must be at least 18 years old to create an account or use the Service.
2. You may use the Service only if you are authorized by your local organization, ward, branch, stake, congregation, or leadership group to do so.
3. You are responsible for ensuring that your use of the Service complies with applicable laws, church policies, handbook instructions, local leadership direction, and any confidentiality obligations that apply to you.
4. You may not use the Service on behalf of any organization if you lack authority to enter information, invite users, or manage the related workspace.

1.3 No Official Church Function

The Service is not an official recordkeeping, reporting, or decision-making system of The Church of Jesus Christ of Latter-day Saints or any other church or religious organization. The Service does not replace official church systems, priesthood keys, local leadership judgment, handbook instructions, or legally required reporting processes.

1.4 User Responsibilities

You are solely responsible for the information you enter, upload, store, share, assign, or transmit through the Service. You agree to:

• enter only the minimum information reasonably necessary for administrative coordination;
• avoid entering highly sensitive personal, pastoral, confessional, worthiness, medical, mental health, financial hardship, abuse-related, legal, disciplinary, or other restricted information;
• obtain any permissions or approvals required before entering personal information about another person;
• keep your login credentials confidential;
• promptly remove users who should no longer have access;
• review exports, reports, agendas, and meeting notes before sharing them outside the Service; and
• use sound judgment and applicable church guidance before relying on any task, agenda, note, or reminder.

1.5 Sensitive Information Restriction

You must not use the Service to store or process highly sensitive information, including but not limited to confessions, worthiness concerns, disciplinary matters, abuse allegations, medical conditions, mental health diagnoses, therapy notes, financial hardship details, social security numbers, government identification numbers, immigration information, legal disputes, criminal allegations, explicit personal details, or any other information that would be inappropriate for a third-party productivity platform.

1.6 Youth-Related Information

The Service may be used by adult leaders to coordinate youth-related administrative tasks, such as scheduling, assignments, or follow-up reminders. Users must not create accounts for children or youth, invite minors as users, or enter unnecessary or sensitive information about minors. Youth-related information should be limited to basic administrative details and should not include worthiness, counseling, medical, mental health, abuse-related, or family situation details.

1.7 Account Administration and Access

Workspace administrators are responsible for inviting users, assigning roles, managing permissions, removing access when a calling or assignment changes, and requesting deletion of workspace data when appropriate. WardLeadership is not responsible for unauthorized access resulting from a user’s failure to manage account permissions or credentials.

1.8 Subscriptions, Fees, and Payment

If the Service includes paid plans, fees will be disclosed at the time of purchase or subscription. You authorize WardLeadership and its payment processors to charge the applicable fees, taxes, and renewal amounts. Unless otherwise stated, fees are non-refundable except as required by law or expressly approved by WardLeadership. Payment processing may be handled by third-party providers, and their terms may also apply.

1.9 Intellectual Property

WardLeadership owns or licenses the Service, including its software, design, workflows, templates, documentation, logos, trademarks, and content, except for user-provided content. You may not copy, modify, reverse engineer, resell, sublicense, scrape, or use the Service to create a competing product except as allowed by law or with our written permission.

1.10 User Content

You retain ownership of content you enter into the Service. You grant WardLeadership a limited license to host, process, transmit, display, back up, and use your content as necessary to provide, secure, maintain, support, and improve the Service. You represent that you have the rights and permissions necessary to enter and use the content in the Service.

1.11 Service Availability and Changes

We may modify, suspend, discontinue, or limit access to any part of the Service at any time. We will make reasonable efforts to maintain the Service, but we do not guarantee that the Service will be uninterrupted, error-free, secure, or available at all times.

1.12 Third-Party Services

The Service may rely on third-party hosting, analytics, payment, email, authentication, or software providers. WardLeadership is not responsible for third-party services, websites, outages, policies, or practices.

1.13 Disclaimers

The Service is provided “as is” and “as available.” To the fullest extent permitted by law, WardLeadership disclaims all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. WardLeadership does not provide legal, religious, pastoral, counseling, medical, financial, child-protection, or professional advice.

1.14 Limitation of Liability

To the fullest extent permitted by law, WardLeadership and its owners, officers, employees, contractors, agents, and service providers will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages; loss of data; loss of goodwill; service interruption; unauthorized access caused by user conduct; or claims arising from user-entered content or misuse of the Service. To the fullest extent permitted by law, WardLeadership’s total liability for any claim will not exceed the amount paid by you to WardLeadership for the Service during the twelve months before the claim arose, or $100 if you have not paid WardLeadership.

1.15 Indemnification

You agree to defend, indemnify, and hold harmless WardLeadership and its owners, officers, employees, contractors, agents, and service providers from and against claims, damages, liabilities, losses, costs, and expenses, including reasonable attorney fees, arising from your use of the Service, your content, your violation of these Terms, your violation of applicable law or church policy, or your infringement of another person’s rights.

1.16 Suspension and Termination

We may suspend or terminate access to the Service if we believe a user has violated these Terms, misused the Service, created legal or security risk, failed to pay required fees, or engaged in conduct that may harm users, WardLeadership, or third parties. Users and workspace administrators may request account or workspace closure as described in the Privacy Policy.

1.17 Governing Law and Venue

These Terms are governed by the laws of [Governing Law State], without regard to conflict of laws principles. Any dispute arising from or related to the Service or these Terms will be brought in the state or federal courts located in [County/State], unless applicable law requires otherwise.

1.18 Changes to These Terms

We may update these Terms from time to time. The updated version will be posted with a new effective date. Continued use of the Service after changes become effective constitutes acceptance of the updated Terms.

1.19 Contact

Questions about these Terms may be sent to [Support Email].

2. Privacy Policy

Effective Date: June 2, 2026

This Privacy Policy explains how [Legal Entity Name] collects, uses, shares, protects, and retains personal information in connection with WardLeadership.com and the related Service.

2.1 Scope

This Privacy Policy applies to information collected through the Service, related websites, account registration, support requests, billing processes, and communications with WardLeadership. It does not apply to third-party websites, official church systems, or information collected independently by users outside the Service.

2.2 Information We Collect

Depending on how the Service is used, we may collect the following categories of information:

• Account information, such as name, email address, password credentials, role, calling, organization, workspace, and account settings.
• Workspace content, such as meeting agendas, schedules, task lists, assignments, interview tracking fields, notes, comments, status updates, and user-entered member names or contact references.
• Billing information, such as subscription plan, payment status, transaction history, and limited payment details processed by third-party payment providers.
• Device and usage information, such as IP address, browser type, device type, operating system, pages viewed, login times, feature usage, and diagnostic logs.
• Support and communications information, such as messages, requests, feedback, troubleshooting information, and correspondence with us.
• Cookies and similar technologies, such as session cookies, authentication cookies, analytics cookies, and preferences used to operate and improve the Service.

2.3 Information Users Should Not Enter

WardLeadership is not designed to collect or store highly sensitive personal information. Users should not enter confessional, worthiness, disciplinary, abuse-related, medical, mental health, financial hardship, legal, government identification, immigration, or other highly sensitive information. Additional restrictions are described in the Sensitive Information Policy.

2.4 How We Use Information

We may use information to:

• provide, operate, maintain, secure, and improve the Service;
• create and manage accounts and workspaces;
• enable meetings, assignments, schedules, agendas, reminders, and task workflows;
• process payments and manage subscriptions;
• respond to support requests and communicate with users;
• monitor performance, troubleshoot issues, prevent misuse, and improve reliability;
• enforce our Terms, policies, and security requirements;
• comply with legal obligations and protect rights, safety, and security; and
• develop new features, provided that sensitive user content is not used in a way that violates these policies.

2.5 How We Share Information

We do not sell personal information in the ordinary sense of exchanging it for money. We may share information with:

• service providers that help us host, operate, secure, bill for, support, and improve the Service;
• workspace administrators and authorized users according to account roles and permissions;
• legal, safety, or compliance recipients when required by law, court order, subpoena, or to protect rights, safety, security, or prevent misuse;
• business transfer recipients in connection with a merger, acquisition, financing, reorganization, or sale of assets, subject to reasonable confidentiality protections; and
• third parties with your direction or consent.

2.6 Workspace Administrator Access

Workspace administrators may be able to invite and remove users, view workspace content, assign roles, export data, manage account settings, and request deletion of workspace information. Users should understand that content entered into a workspace may be visible to administrators and other authorized users depending on permissions.

2.7 Cookies and Analytics

We may use cookies and similar technologies to keep users signed in, remember preferences, secure the Service, understand usage, and improve performance. Users may control some cookies through browser settings, but disabling cookies may affect functionality.

2.8 Data Retention

We retain personal information for as long as reasonably necessary to provide the Service, maintain accounts, comply with legal obligations, resolve disputes, enforce agreements, prevent fraud, preserve backups, and support legitimate business purposes. Workspace administrators may request deletion of a workspace. Backup copies may remain for a limited period before being overwritten or deleted in the normal course of operations.

2.9 Data Deletion and Account Closure

Users may request account deletion by contacting [Privacy Contact Email]. Workspace administrators may request deletion of an organization workspace. We may need to verify the request and may retain limited information where required or permitted for legal, security, fraud-prevention, accounting, or backup purposes.

2.10 Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information. However, no website, application, hosting provider, or method of transmission is perfectly secure. Users are responsible for using strong passwords, protecting login credentials, managing user access, and avoiding entry of sensitive information.

2.11 Children and Youth

The Service is intended for adult users who are at least 18 years old. Children and youth may not create accounts or use the Service directly. Users must avoid entering unnecessary or sensitive information about minors. The Children’s Online Privacy Protection Rule applies to certain websites and online services directed to children under 13 or that knowingly collect personal information from children under 13; WardLeadership is not intended for child users.

2.12 Privacy Rights

Depending on where you live, you may have rights to request access to, correction of, deletion of, or information about certain personal information. You may also have rights to object to or limit certain processing or to opt out of certain sharing. We will respond to applicable privacy requests as required by law. To make a request, contact [Privacy Contact Email].

2.13 California Privacy Notice

California residents may have rights under California privacy laws, including rights to know about certain personal information collected, used, disclosed, sold, or shared; to request deletion or correction; to opt out of certain sale or sharing; and to be free from discrimination for exercising privacy rights. WardLeadership will honor applicable California privacy rights to the extent required by law. We do not knowingly sell personal information for money. If we use advertising or analytics technologies that constitute “sharing” under applicable California law, we will provide applicable disclosures and opt-out mechanisms.

2.14 International Users

If users access the Service from outside the United States, personal information may be processed in the United States or other countries where our providers operate. Users are responsible for ensuring that their use of the Service complies with laws applicable to their location and organization. If the General Data Protection Regulation or similar laws apply, additional disclosures, lawful bases, data processing terms, and transfer mechanisms may be required.

2.15 Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted with a new effective date. Continued use of the Service after updates become effective means you acknowledge the revised Privacy Policy.

2.16 Contact

Privacy questions or requests may be sent to [Privacy Contact Email].

3. Sensitive Information Policy

Effective Date: June 2, 2026

This Sensitive Information Policy explains what information must not be entered into WardLeadership and how users should handle information that may be sensitive. This policy is part of the Terms of Use.

3.1 Core Rule

WardLeadership is for administrative coordination, not sensitive pastoral recordkeeping. Users should enter only the minimum information needed to schedule meetings, assign tasks, track completion, and coordinate appropriate follow-up.

3.2 Prohibited Sensitive Information

Users must not enter, upload, store, summarize, or transmit the following types of information in the Service:

• confessions, sins, repentance details, worthiness concerns, temple recommend issues, or disciplinary matters;
• abuse allegations, child protection concerns, domestic violence, sexual misconduct, or safety reports;
• medical conditions, prescriptions, disability details, diagnoses, therapy notes, mental health conditions, or substance-use details;
• financial hardship narratives, debts, income, bank account information, payment card numbers, social security numbers, tax identification numbers, or government identification numbers;
• legal disputes, immigration status, criminal allegations, custody issues, restraining orders, or litigation details;
• explicit sexual information, personal relationship details, family conflict narratives, or highly private personal history;
• official church records exported from restricted systems where entry into a third-party tool is not authorized;
• any information that applicable law, church policy, handbook instruction, or local leadership direction requires to be handled through another channel.

3.3 Permitted Low-Sensitivity Administrative Information

Examples of information that may be appropriate when entered carefully include:

• meeting dates, times, agenda items, and assignments;
• names of adult leaders and authorized participants;
• basic task status, such as “assigned,” “scheduled,” “contacted,” “completed,” or “follow up needed”;
• basic interview scheduling fields, such as interview type, assigned leader, date, time, and completion status;
• non-sensitive notes such as “left voicemail,” “send reminder,” “coordinate with clerk,” or “move to next agenda.”

3.4 Youth-Related Data

Youth-related information must be handled with special care. Users should enter only basic administrative information necessary to coordinate interviews, activities, or leadership follow-up. Do not enter worthiness issues, counseling details, family concerns, medical information, mental health information, abuse-related concerns, or other sensitive details about minors.

3.5 If Sensitive Information Is Entered by Mistake

1. Remove or redact the information promptly if you have permission to do so.
2. Notify your workspace administrator.
3. Contact WardLeadership support at [Support Email] if help is needed to remove content.
4. Do not copy, export, forward, or discuss the sensitive information through the Service.
5. Use official church, legal, safety, or professional reporting channels where required.

3.6 In-App Warning Language

Recommended warning for note fields, task fields, interview records, and agenda items: “Do not enter confessional, worthiness, abuse-related, medical, mental health, financial, legal, disciplinary, or other highly sensitive information. Keep notes limited to basic administrative coordination.”

3.7 No Monitoring Obligation

WardLeadership may provide tools, warnings, and support processes to reduce inappropriate data entry, but users and workspace administrators remain responsible for the content they enter and manage. WardLeadership does not undertake a duty to monitor all user content.

4. Acceptable Use Policy

Effective Date: June 2, 2026

This Acceptable Use Policy describes prohibited uses of the Service. It is part of the Terms of Use.

4.1 General Standard

Users must use the Service lawfully, respectfully, securely, and only for authorized administrative coordination. Users must not use the Service in a way that harms WardLeadership, other users, church members, organizations, or third parties.

4.2 Prohibited Conduct

Users may not:

• enter prohibited sensitive information described in the Sensitive Information Policy;
• use the Service without authorization from the relevant organization or workspace;
• invite unauthorized users, minors, or individuals who should not have access to the workspace;
• share passwords, access tokens, or accounts;
• impersonate another person or misrepresent official church endorsement;
• harass, threaten, defame, discriminate against, shame, exploit, or target another person;
• upload unlawful, harmful, malicious, obscene, or infringing content;
• attempt to gain unauthorized access to accounts, workspaces, systems, or data;
• probe, scan, attack, disrupt, overload, reverse engineer, scrape, or interfere with the Service;
• use the Service to send spam, unsolicited marketing, phishing messages, malware, or deceptive communications;
• export, sell, share, or publish personal information from the Service without proper authorization;
• use the Service for commercial solicitation unrelated to the purpose of the Service;
• violate applicable law, privacy rights, child/youth protection requirements, church policy, or local leadership direction.

4.3 Security Requirements

Users must use reasonable security practices, including strong passwords, secure devices, prompt removal of users who no longer need access, and appropriate role permissions. Users must notify [Support Email] promptly if they believe an account has been compromised or data has been accessed improperly.

4.4 Enforcement

WardLeadership may investigate suspected violations and may remove content, limit access, suspend accounts, terminate accounts, preserve information, or cooperate with legal requests when appropriate. We are not required to provide advance notice before taking action when there is a security, legal, privacy, safety, or operational risk.

4.5 Reporting Misuse

Report suspected misuse, unauthorized access, or inappropriate content to [Support Email].

5. Security Statement

Effective Date: June 2, 2026

This Security Statement summarizes the security principles WardLeadership intends to follow. This statement should be updated to reflect the actual technical and operational controls implemented before launch.

5.1 Security Approach

WardLeadership is designed to support basic administrative coordination while reducing the risk of inappropriate sensitive data storage. Security depends on both platform controls and responsible user behavior.

5.2 Planned or Recommended Controls

Subject to final implementation, WardLeadership should maintain controls such as:

• encryption in transit using HTTPS/TLS;
• secure password storage using industry-standard hashing;
• role-based access controls for workspaces;
• administrator tools to invite, remove, and manage users;
• logging and monitoring for operational and security troubleshooting;
• routine backups and recovery procedures;
• vendor due diligence for hosting, payment, email, analytics, and infrastructure providers;
• limited access to production systems by authorized personnel only;
• secure development practices, dependency updates, and vulnerability remediation;
• clear user warnings against entering sensitive information.

5.3 User Security Responsibilities

Users and workspace administrators are responsible for:

• protecting login credentials;
• using strong, unique passwords;
• removing users when callings, roles, or responsibilities change;
• assigning the least access needed for each user;
• using secure devices and networks;
• reviewing exported or printed materials before sharing;
• not entering prohibited sensitive information;
• promptly reporting suspected account compromise or unauthorized access.

5.4 No Absolute Security

No system can guarantee perfect security. WardLeadership cannot guarantee that unauthorized access, data loss, outages, or errors will never occur. Users should avoid entering sensitive information and should not rely on the Service as the only location for important operational records.

5.5 Security Contact

Security concerns may be reported to [Support Email] or [Security Email, if different].

6. Unofficial Church Affiliation Disclaimer

Effective Date: June 2, 2026

WardLeadership.com is an independent productivity tool. WardLeadership is not affiliated with, endorsed by, sponsored by, authorized by, or officially connected with The Church of Jesus Christ of Latter-day Saints or any other church or religious organization.

6.1 No Official Status

Use of WardLeadership does not create official church approval, endorsement, recordkeeping status, or authorization. Users are responsible for following all applicable church policies, handbooks, instructions, local leadership direction, and legal obligations.

6.2 No Replacement for Official Systems

WardLeadership does not replace official church systems, membership records, finance systems, reporting systems, temple recommend systems, welfare processes, disciplinary processes, child/youth protection processes, abuse reporting channels, or any other official recordkeeping or decision-making process.

6.3 Trademarks and Names

All church names, trademarks, service marks, and related terms belong to their respective owners. References to ward, bishopric, ward council, stake, branch, or similar terms are descriptive only and do not imply endorsement or affiliation. WardLeadership should not use official church logos, marks, or branding without express written permission from the rights owner.

6.4 User Responsibility

Users should obtain any local approvals required before using the Service in connection with a congregation or leadership group. Users should not represent WardLeadership as an official church product or imply that the Service has been approved by church headquarters or any church department.

6.5 Short Website Footer Version

WardLeadership is an independent productivity tool and is not affiliated with, endorsed by, sponsored by, or officially connected with The Church of Jesus Christ of Latter-day Saints. Users are responsible for following all applicable church policies and should not enter confidential, confessional, medical, financial, legal, abuse-related, or other highly sensitive information into the platform.